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Jury Pay Remittance Letter Template

Use this professional template to document the return of your court stipend to your employer. This is essential for claiming your IRS tax deduction.

Why You Need This Letter

If your employer continues to pay your full salary while you serve on a jury, they often require you to "remit" (give back) the daily stipend paid by the court. If you pay taxes on both your salary AND the stipend, you are being double-taxed.

IRS Rule: You can deduct jury duty pay handed over to your employer on Schedule 1 (Form 1040), Line 24z. This letter serves as your "Evidence of Remittance" in case of an IRS audit.

[Your Name] [Your Address] [City, State, Zip] [Date] [Employer Name/HR Manager] [Company Name] [Company Address] RE: Remittance of Jury Duty Compensation Fees To whom it may concern, Please accept this letter as formal documentation of the remittance of my jury duty compensation fees. I served as a juror in the [Name of Court, e.g., Southern District of New York] from [Start Date] to [End Date]. For this service, I received a total stipend of $[Amount] from the court. Pursuant to [Company Name]’s policy regarding continued salary during jury service, I am herewith remitting the amount of $[Amount] to the company. Please acknowledge receipt of these funds by signing below or providing a payroll receipt. I will maintain a copy of this acknowledgment for my federal and state tax records to avoid double taxation on these funds. Thank you for your support during my civic service. Sincerely, _________________________ [Your Signature] Received by: _________________________ Date: __________ [HR Representative Name]

How to Use This Template

  1. Step 1: Copy the text above into a Word document or email.
  2. Step 2: Fill in the bracketed information with your specific court and salary details.
  3. Step 3: Attach a copy of your court "Certificate of Service" to the letter.
  4. Step 4: Ask HR to sign the "Received by" line or provide a digital receipt of the payment.

Frequently Asked Questions

Is this letter legally required?

While not "legally" required by the IRS to file, it is the standard of proof required if the IRS questions why your reported income (from the court's 1099-G) doesn't match your paid taxes. Documentation is your best defense.

Should I remit my mileage pay?

NO. Mileage and parking reimbursements are intended to cover your actual expenses. Most company policies only require you to remit the "Attendance Fee" (the daily stipend). Keep your mileage money!